Consultant Support
Your Projects, Professionally Supported from the Back-End
Flowtrack provides remote project support tailored to the real documentation, control, and contract needs of consulting firms. We help you manage the administrative and project-side demands that come with delivering client work — efficiently, professionally, and always aligned with your internal systems.
Business Management System Setup (BMS)
We build practical, Online-based Business Management Systems that help consultants manage each project or run their operations more efficiently. These systems include document control, task flows, automated checklists, and real-time tracking aligned with how your team works.
Tender Documentation
We support consultants in preparing and packaging professional tender documentation for submission to clients. Our service ensures all returnables are correctly formatted, meet compliance expectations, and reflect the consultant’s scope and responsibility on the project. We also assist with compiling and finalising full tender packs, including:
Invitation to Tender
Tender Returnables
Preliminaries
Evaluation Criteria
Compliance Checklists
Scope of Work Development
We develop well-structured scopes of work that clearly define the responsibilities, deliverables, and boundaries of each discipline. Our SOWs align with your contractual framework, ensuring clarity between stakeholders and supporting smooth procurement and execution phases.
Monthly & Progress Reporting
We prepare accurate and timely reports that give a clear snapshot of how the project is performing. These reports help consultants keep stakeholders informed, align team efforts, and provide a structured record of progress over time.
Project Scheduling
We develop and maintain structured project schedules that link activities to real milestones, payment triggers, and resource plans. We assist with building, updating, and reporting on these schedules using MS Project — ensuring alignment with execution plans and overall project timelines. This helps consultants monitor progress, adjust timelines where necessary, and report with confidence.
Contract Administration
We support consultants in managing contracts across FIDIC, NEC3, JBCC, or GCC frameworks. Our service helps ensure that documentation, correspondence, and procedures are aligned with contractual terms. We assist with managing notices, maintaining audit trails, and reviewing claims to protect the consultant’s role and maintain compliance.
Quality Management
We assist consultants in developing and compiling project-specific quality documentation. Our support focuses on preparing Quality Management Plans (QMPs), inspection and test plans, quality checklists, and tracking systems — ensuring project work meets specified standards and client expectations.
Budgeting & Forecasts
We support consultants in building detailed project budgets and forecasting future spend across the project lifecycle. Our financial planning support improves visibility, strengthens reporting, and helps align expenditure with project timelines and payment schedules. Our service includes:
Baseline budgets
Cash flow projections
Burn rate vs. value earned
Handover & Close-Out Documentation
We help consultants close out projects in a professional and structured manner. This includes compiling close-out reports, organising handover documentation, tracking certificates, and capturing lessons learned — ensuring that project responsibilities are completed and properly handed over.
Quick Access to Our Templates
-Tender & Proposal Stage-
-Project Planning & Governance-
-Engineering & Design-
-Quality, Risk & Compliance-
-Construction Phase Support-
Fast, Affordable Customisation for Any Template
Get your purchased template professionally tailored with your project name, company branding, and scope-specific content ready for immediate use.-
Client provides all project-specific content
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Flowtrack inserts client content into purchased template
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Replace placeholders with actual scope, dates, and details
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Apply company logo and document title
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Format the document for submission or review
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One revision included
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Delivery within 2–3 working days
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Email-based communication only
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Optional express delivery (48 hrs)
Monthly Support for Your Project Documents
On going monthly assistance to customise and format your templates, so you can focus on project delivery, not paperwork.-
5 Templates included
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Up to 5 standard templates customised per month
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Client provides all content per template (scope, dates, branding)
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Flowtrack integrates content into template and ensures clean formatting
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Consistent structure, layout, and readability checks
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One revision per document included
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Delivery within 5 working days per document
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Email-based support throughout the month
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No rollover of unused documents
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Additional documents quoted separately
Project-Based Documentation
Customised document support for one or multiple projects tailored to your scope, volume, and timeline. Pricing adjusts to your needs.-
Supports multiple active projects simultaneously
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8 standard templates upgraded with client details
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2 complex templates created from scratch by Flowtrack (up to 15 pages)
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Client supplies content per document and project scope
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Flowtrack formats complex layouts and manages structure across deliverables
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Zoom briefing and feedback sessions included
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Faster turnaround available for urgent documents
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Additional documents and complexity quoted based on workload
Enterprise Partner Retainer
A monthly retainer for businesses needing reliable, on-demand support to prepare, customise, and format documents using your provided content—consistent quality, clear service terms, and flexible to your workflow.-
Customised to your business
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Full needs analysis
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All standard templates included
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You provide info, we format
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Agreed volume & turnaround
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Professional, branded docs
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Simple request process
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Ongoing support
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Clear SLA and pricing
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Scales with your needs