Contractor Support

From Tender to Handover — We’ve Got Your Admin Covered

Flowtrack provides remote documentation and control support to contractors once a project is awarded. We help you run your projects more professionally — with proper systems, compliant paperwork, and structured reporting that keeps you on track and gets you paid.

Business Management System Setup (BMS)

We create project-specific or company-wide Business Management Systems. These systems are tailored for contractors and include workflows for procurement, subcontractor management, document control, and real-time reporting — giving you structure without adding complexity.

Internal RFQ & Procurement Support

We support contractors in running internal RFQ processes once a project is awarded. Our service includes preparing professional RFQ packs that can be issued to subcontractors and suppliers. We develop clear scopes of work, pricing schedules, evaluation templates, and submission checklists to ensure you collect competitive and complete quotations.

Project Scheduling

We create or update detailed project schedules using MS Project, focused on the execution phase and aligned with the agreed project completion date. We provide ongoing schedule updates and reporting based on actual progress and task completion to help maintain project alignment and visibility.

Monthly Project Reporting

We prepare structured monthly reports tailored to your client’s or project team’s requirements. These reports include updates on actual vs. planned progress, task-level completion, and procurement lead times, along with safety and quality summaries — all designed to keep stakeholders informed and your documentation audit-ready.

Contract Administration

We support contractors in managing contract obligations and communication under FIDIC, JBCC, NEC3, or GCC frameworks. This includes the preparation and tracking of variation orders, delay notifications, extension of time submissions, and formal correspondence to ensure compliance, protect entitlements, and maintain proper project records.

Quality Control Support

We support contractors in maintaining a structured approach to quality on site. This includes developing tailored Quality Management Plans (QMP), inspection and test checklists, and site instructions that align with client standards, reduce rework, and support project compliance.

Budgeting & Cash Flow

We assist contractors in developing and maintaining accurate project budgets and cash flow forecasts. Our support helps align financial planning with project timelines, procurement phases, and payment schedules. We also track cost vs. actuals to highlight variances early and improve control.

Payment Applications & Invoicing

We assist contractors with the preparation and tracking of payment applications and invoices based on site progress, earned value, or agreed milestones. Our service helps ensure submissions are complete, compliant, and aligned with contractual requirements to reduce payment delays and disputes.

Document Control System

We help contractors establish and manage a proper document control process for each project. This includes creating structured filing systems, defining version control rules, setting up transmittal templates, and maintaining registers for drawings, correspondence, and approvals.

Handover & Project Close-Out

We support contractors in wrapping up projects professionally and thoroughly. This includes preparing all necessary close-out documentation, coordinating punch list resolution, compiling handover packs, and finalising account summaries — ensuring nothing is left incomplete at project closure.

Quick Access to Our Templates

-Tender & Pre-Contract Stage-

-Project Mobilisation & Kick-Off-

-Construction Execution Phase-

-Quality, Compliance & Safety-

-Project Close-Out-

-Subcontractor & Supplier Management-

$ 31

Once-Off

Client provides all project-specific content
Flowtrack inserts client content into purchased template
Replace placeholders with actual scope, dates, and details
Apply company logo and document title
Format the document for submission or review
One revision included
Delivery within 2–3 working days
Email-based communication only
Optional express delivery (48 hrs)

$ 110 Monthly

5 Templates included
Up to 5 standard templates customised per month
Client provides all content per template (scope, dates, branding)
Flowtrack integrates content into template and ensures clean formatting
Consistent structure, layout, and readability checks
One revision per document included
Delivery within 5 working days per document
Email-based support throughout the month
No rollover of unused documents
Additional documents quoted separately

$ 279 Monthly

Supports multiple active projects simultaneously
8 standard templates upgraded with client details
2 complex templates created from scratch by Flowtrack (up to 15 pages)
Client supplies content per document and project scope
Flowtrack formats complex layouts and manages structure across deliverables
Zoom briefing and feedback sessions included
Faster turnaround available for urgent documents
Additional documents and complexity quoted based on workload

Customised to your business
Full needs analysis
All standard templates included
You provide info, we format
Agreed volume & turnaround
Professional, branded docs
Simple request process
Ongoing support
Clear SLA and pricing
Scales with your needs